Mon – Fri from 8am to 4pm
SCIA Solid Waste Division
PO Box 890
286 Welchville Road,
Alloway, NJ 08001-0890
36 McKillip Road
Alloway, NJ 08001-0890
The Convenience Center is open to Salem County residents on Wednesdays and Saturdays from 8:00 a.m. to 3:00 p.m. Download the “Keep It Covered” Brochure.
- Chairperson – Cordy Taylor – email@example.com
- Vice Chairperson – Susan Bestwick – firstname.lastname@example.org
- Treasurer – Lewis Schneider – email@example.com
- Secretary – Barry Davis –firstname.lastname@example.org
- Alternate Secretary / Treasurer – Steven DiMatteo – email@example.com
2019 regularly scheduled meetings will take place at the Salem County Improvement Authority Office, 286 Welchville Road, Alloway, NJ 08001-0890, as follows:
- March 14, 2019 (4:30 PM)
- April 11, 2019 (4:30 PM)
- May 9, 2019 (4:30 PM)
- June 13, 2019 (4:30 PM)
- July 11, 2019 (4:30 PM)
- August 8, 2019 (4:30 PM)
- September 12, 2019 (4:30 PM)
- October 10, 2019 (4:30 PM)
- November 14, 2019 (4:30 PM)
- December 12, 2019 (4:30 PM)
- January 9, 2020 (4:30 PM)
- February 13, 2020 (4:30 PM)
Rules, Regulations and Policy Statements
Policy & Procedures Regarding OPRA Requests
The Salem County Improvement Authority (SCIA) is committed to operate in an environment of transparency to the Public and this policy and procedure has been created to assist the organization in complying with New Jersey’s Open Public Records Act as set forth in N.J. S. A. 47:1A-1 et seq. (hereinafter referred to as “OPRA”).
This policy applies to all employees of the SCIA and pertains to all government records of the SCIA as defined by N.J.S.A. 47:1A-1.1.
This policy is designed to ensure that all employees of the SCIA understand:
- The requirements of the Open Public Records Act and how the SCIA complies with those provisions.
- Who the record custodian is for the SCIA.
- The requirements of OPRA.
The SCIA will follow the provisions of OPRA and will utilize the Government Records Counsel (GRC) Handbook for Records Custodians to guide it in meeting these objectives.
- The SCIA will appoint a Records Custodian and provide staff, support, equipment and other resources as needed to insure timely response to document requests submitted pursuant to OPRA.
- The SCIA shall require that the Records Custodian shall collect reasonable fees from the requestor, as permitted under OPRA. These fees shall include, but not be limited to, per page copy costs, medium conversion costs, and special services charges.
- Whenever a person shall make a request to inspect Government Records onsite under OPRA, the Records Custodian shall, in his/her sole discretion, assign a SCIA employee to monitor the inspection to insure the integrity of the Government Records being inspected. In the event of such an inspection which requires a monitor, the Records Custodian shall charge a fee to the requestor equal to the hourly rate of the SCIA employee required to monitor the records inspection. There shall be no fees charged under this section for any inspections which are less than 2 cumulative hours (120 minutes) per day.
- The Records Custodian will insure that an Open Public Records Request Form is developed and maintained in hard copy and is made available through the SCIA website, fax, mail or pick up.
- The Records Custodian will insure that instructions are provided to requestors regarding how and where requests are to be submitted. To further this goal, the SCIA has developed a separate e-mail address firstname.lastname@example.org to receive OPRA requests, in addition to the organizations regular mail and fax at the Main Office.
- The Record Custodian shall develop and maintain an OPRA request tracking log and shall report to the SCIA Members on OPRA activity from time to time
- All staff shall give priority attention to document requests from the Record Custodian and shall track all time and expenses associated with the production of each OPRA
- The SCIA Solicitor shall be available to the Records Custodian on an as needed basis.
- The Records Custodian shall follow and abide by all statutes, regulations, directives, opinions and case law regarding OPRA.
Rules Governing SCIA Meetings
EFFECTIVE AS OF FEBRUARY 2018 ♦ Download the Rules as a PDF
SECTION 1. REGULAR MEETINGS
1:1-1 Time and place
The regular meetings of the Salem County Improvement Authority shall be held in the Conference Room located in the office of the Salem County Improvement Authority, Solid Waste Division, 52 McKillip Road, Alloway, New Jersey 08001, on the second Thursday of the month beginning at 4:30 p.m., prevailing time, unless the time and place of such meetings are otherwise provided for by the Board.
The Salem County Improvement Authority may, by resolution, and in accordance with the statutes, provide that the regular meetings be held at such other times and at such other places as it deems desirable.
1:1-2 Presiding Officer
The presiding officer at regular meetings shall be the Chairman, or in his/her stead, the Vice Chairman.
A majority of the members of the Salem County Improvement Authority shall constitute a quorum for the transaction of business. Public notice shall be filed in accordance with Open Public Meetings Act. If a quorum is not present at least 10 minutes after the appointed meeting time, the person presiding may declare the meeting adjourned. Members may participate in meetings via conference call only if they are unable to appear in person.
- Any motion presented to the Salem County Improvement Authority shall be reduced to writing upon the request of any member.
- Any member of the Salem County Improvement Authority, including the Chairman may make a motion
- All resolutions, reports and motions must be seconded by a member other than the member proposing the motion to be presented to the Chairman for consideration by the Salem County Improvement Authority.
- If any resolution or motion shall contain several distinct propositions, or if the content of any motion is readily subject to division for purposes of separate consideration, a division shall be made by the Chairman at the request of any member; provided, however, that if the proponent of the motion contends that division will detract from the effective consideration of the motion, then division shall not be made except upon a majority vote of the Salem County Improvement Authority in favor of division.
- When a resolution or motion has been presented to the Salem County Improvement Authority and seconded, the floor shall be open for discussion and debate on the motion.
- When a motion is under discussion or debate, no other motion shall be entertained by the Chairman except the following, which shall have precedence in the following order:
- to adjourn (a motion to adjourn shall always be in order);
- to lay on the table (decide with or without debate);
- for the previous question (decide with or without debate);
- to postpone indefinitely;
- to postpone to a certain date;
- to postpone to the next regular meeting;
- to postpone for the present;
- to commit or amend.
1:1-5 Parliamentary Questions
The Chairman, in accordance with “Roberts Rules of Order, Revised,” shall decide all other questions relating to order or procedure not set forth in these rules.
- Any member desiring to speak, participate in discussion or debate or present any motion or resolution shall raise theirhand and address the Chairman for attention.
- If two or more members shall seek recognition at the same time, the Chairman shall decide which one shall be recognized for purposes of addressing the Salem County Improvement Authority.
- A point of order may be raised by any member in attendance at the meeting at any time. The Chairman shall decide such point of order.
- Any member shall have the right to appeal to the Salem County Improvement Authority Membersfrom the decision of the Chairman on the point of order. A voting majority will be required to overrule the decision.
- The Chairman or other member acting as presiding officer shall be permitted to engage in discussion or debate on questions or motions before the Salem County Improvement Authority.
- Resolutions, citations and proclamations to be presented to the Salem County Improvement Authority for consideration at their regular meeting, shall be presented in writing.
- Copies of the tentative agenda and resolutions for consideration at the Regular Meeting will be distributed, via email, to each Member by the Executive Director, or his designee, by 9:00 am the Tuesday before each Regular Meeting.
- All resolutions adopted by the Salem County Improvement Authority shall be serially numbered and shall be dated as of the date of their final adoption. The numbering shall contain the four digits of the year in which the resolution passed, and shall thereafter be serially numbered, e.g.: “2017-01”, etc.
- A book containing the adopted resolutions in numerical order shall be maintained for the Salem County Improvement Authority members use and shall be always be available in the Executive Director’s Office.
- At the request of any member, the Chairman shall require a roll call vote. For a roll-call vote, the Recording Secretary shall read the name of each Member, who shall then indicate their voicevote on the motion by stating “for,” “against,” or “abstain.”
- Except as otherwise provided in these rules or by law, a resolution or motion shall not be deemed to have been adopted unless it has received affirmative votes from a majority of members present at said Meeting.
- No member shall speak to another member or to an officer of the Board or any other person or leave theirseat while the minutes, reports, or other matters are being read or any motion is being presented or any motion is discussed or debated, or an officer, member or citizen is addressing the Board.
- The members of the Salem County Improvement Authority shall preserve order and decorum, and a member shall not by conversation or other means delay or interrupt the proceedings or disturb any other member while speaking.
- Employees of the Salem County Improvement Authority shall observe the same rules of order and decorum as those which apply to the members of Salem County Improvement Authority.
1:1-8 Waiver, Suspension and Amendments to Rules of the Board
- These rules and any order of the Salem County Improvement Authority may be suspended upon the affirmative vote of at least three members of the Salem County Improvement Authority. These rules may be amended by submitting the proposed amendments in writing to the Salem County Improvement Authority at a meeting duly called in accordance with these rules, read aloud by the Chairman and laid over for a vote at the next Regular Meeting of the Board or at a special meeting duly called for the purpose, at which time a majority vote of the entire membership shall be required for the adoption of the amendment provided, however, any rule may be temporarily altered, amended or waived at any meeting by a motion of the simple majority of all members of the Salem County Improvement Authority present at said meeting.
SECTION 2. SPECIAL MEETINGS
2:1-1 Time and Place
Special meetings shall be held on the written or printed order of the Chairman, or of any two members of the Salem County Improvement Authority, specifying the time, date, location, business and object thereof. No other business other than that specified in the notice shall be considered at a Special Meeting. The Executive Director shall call any such Special Meeting upon email notification. The notices shall state the business and object of the meeting and the time and place where the meeting is to be held. The agenda and any resolutions for consideration at the special meeting will be provided by email to SCIA Board members with as much advance notice as possible, preferably 48 hours in advance of the meeting.
SECTION 3. BUDGET
3:1-1 The annual budget for the Salem County Improvement Authority shall be prepared by all members of the Salem County Improvement Authority as a committee-of-the-whole.
3:1-2 The members of the Salem County Improvement Authority may hold, at such dates, times and location as they deem advisable, meetings for the preparation of the said budget, and they may compel in attendance at such meetings such officers, officials, and employees of the Salem County Improvement Authority as they deem advisable for purposes of consultation, examination and advice. These meetings shall be treated as special meetings.
SECTION 4. COMMITTEES
4:1-1 All Members shall serve as members of a standing committee. At each reorganization meeting, the Chairman shall name those members of each committee. The role of each committee shall be to provide a forum for in-depth review and analysis of certain matters which are the subject of that specific committee. The Chairman shall be an ex-officio member of all committees.
There shall be the following committees:
- Solid Waste
- Ad Hoc
Policy Regarding Website Postings
The Salem County Improvement Authority (SCIA) is committed to operate in an environment of transparency to the Public and this policy has been created to assist the organization in complying with the recommendations of the Office of the State Comptroller’s report entitled An Analysis of the On-Line Transparency of New Jersey’s Local Authorities and Commissions as well as N.J. S. A. 40A:5A-17.1 et seq. This Policy is designed to enhance the requirements of N.J.S.A. 40A:5A-17.1 and not to override its directives.
This policy applies to all employees of the SCIA and pertains to all materials posted on the SCIA website.
This policy is designed to ensure all employees of the SCIA understand the requirements regarding posting of information and documents on the SCIA website.
- All SCIA employees will understand the approval process and timelines for information to be posted to the SCIA website
- All SCIA employees will have an opportunity to visit the SCIA website
The Salem County Improvement Authority will follow the provisions of N.J. S. A. 40A:5A-17.1 with respect to maintaining its website.
- The SCIA shall designate a website host, website manager and/or webmaster and provide funding, staff, support, equipment and other resources as needed to insure a fully compliant website is maintained for the SCIA.
- The Executive Director and Webmaster will collaborate to insure that the SCIA Website is maintained, updated and is accessible.
- All requests to post information and documents on the SCIA website shall be subject to approval by the Executive Director.
- Documents from the monthly SCIA meetings will be posted according to the following schedule under normal circumstance:
SCIA Meeting Agendas
• Draft copy will be posted by 12:00 noon of the day of the regular monthly meeting or any special meeting.
• Final copy will be posted 5 business days following the meeting.
SCIA Meeting Minutes
• Final copy of the minutes of a regular meeting will be posted no later than 60 days following final approval and adoption.
• Final copy of the minutes of a special meeting will be posted no later than 60 days following final approval and adoption.
SCIA Meeting Schedule
• Regular meeting schedule and notice (setting forth the time, date, location and agenda) will be posted no later than 15 business days following the SCIA’s approval of the meeting dates.
• A copy of the notice (setting forth the time, date, location and agenda) of a Special meeting will be posted 48 hours in advance of said meeting.
• Final copy of all annual audits will be posted no later than 60 days following final approval and adoption by the SCIA.
• Introduced budget will be posted no later than 15 business days following SCIA’s approval.
• Amended budget will be posted no later than 15 business days following the SCIA’s approval.
• Final budget will be posted no later than 60 days following the SCIA’s final approval and adoption and shall replace introduced and amended versions
• Will be posted no later than 60 days following any and all revisions by the SCIA.
• Contact information for all person who exercises day-to-day supervision or management over some or all of the operations of the authority including the name, mailing address, email address, and phone number.
• Will be posted no later than 30 days following any and all revisions and updates by the SCIA
• The most recent Comprehensive Annual Financial Report or other similar financial information shall be posted within 30 days of SCIA’s approval of same.
Rules and Regulations
• SCIA rules, regulations, and official policy statements deemed relevant by the Members of the SCIA to the interests of the residents within the SCIA’s service area or jurisdiction shall be posted no later than 30 days following any and all revisions and updates by the SCIA.
• All attorneys, advisors, consultants, and any other person, firm, business, partnership, corporation, or other organization which received any remuneration of $17,500 or more during the preceding fiscal year for any service whatsoever rendered to the authority.
• Will be posted no later than 30 days following any and all revisions and updates by the SCIA.
- SCIA shall, in its sole discretion, also cause to be posted other information deemed pertinent and necessary to further the organization’s mission and goals and to provide the public with information regarding SCIA activities.
- SCIA Solicitor shall be available to confer with the Executive Director and Webmaster on an as needed basis.